**APPROVED MINUTES**
Mason, Michigan
May 31, 2007
The Board of Ingham County Road Commissioners met for a regular meeting on Thursday, May 31, 2007, at 6:00 P.M. in the Board Room of the Road Commission’s Austin E. Cavanaugh Administration Building located at 301 Bush Street, Mason, Michigan.
Present:
Larry R. Smith, Chair, Joseph A. Guenther, Vice Chair, and Shirley M.
Rodgers, Member.
Also Present:
John W. Midgley, Managing Director, Deborah L. Bellows, Secretary to the
Board, Kathryn M. Haves, Director of Administrative Services, and Joseph D.
Pulver, Director of Operations.
Others Present:
Steve Hayward, Lansing Township DDA Director, James L. Charles, Sign and
Signal Shop Manger, Francisco J. Llinas, Permits and Development Supervisor,
and Dale E. Arnett, Eastern District Supervisor.
Absent & Excused: Robert H. Peterson, Director of Engineering.
AGENDA ITEM #3 – LIMITED PUBLIC COMMENT.
Lake Lansing Road Construction. Steve Hayward, Lansing Township DDA Director, was present to
review the status of the Lake Lansing Road construction project. Mr. Hayward stated that the DEQ Part 41
Permit, which is required for the work to be done on the sanitary sewerage
systems is still outstanding. Without
this permit, work on Sam’s Way and New Chamberlin Drive cannot begin. Since the sanitary sewer system belongs to
the City of Lansing, it has 90 days to respond to the DEQ on the request for
permit and the process requires either silence (indicating no objection), or
written objection by the City. Mr.
Hayward said that he has been told that the Mayor does not believe the project
to be of benefit to the citizens of Lansing, so he will probably let the entire
90 day review period go by, which is up on June 13th. Mr. Hayward stated he did not believe the
Mayor has any rationale to recommend denial of the permit, but he doesn’t know
what will happen. He said that he is
also told that the Mayor feels that since the current administration was not
party to the services agreement with the Township in 1997, they shouldn’t have
to abide by it now.
Chair Smith asked about the water main work. Mr. Hayward said it is currently under
construction. He also indicated that
the finalization of the right of way being given by Lyle Miller for the road
project is nearly complete. It has been
a slow process because the engineers provided incorrect legal descriptions for
the Wood Street and Lake Lansing Road properties and they have had to be
rewritten.
Chair Smith asked if the temporary road is ready to
construct. Mr. Hayward said the right
of way for this has been secured. The
plan was to have Sam’s Way constructed prior to the start of the Lake Lansing
Road construction so that it could be used by businesses and local traffic as a
way around the construction on Lake Lansing Road. That may not happen due to problems incurred with outside review
agencies. There will be an 18 foot cut
in Wood Street for storm sewer installation, but the contractor knows that
traffic must be maintained.
Commissioner Rodgers asked Mr. Hayward if he is
prepared to move forward come June 13th regardless of the issues
with the City of Lansing. Mr. Hayward
said yes, but the fact remains that they still need the DEQ Part 41 permit no
matter who the agreement is with for the sanitary sewerage system. The fact remains that the City of Lansing
has cost this project a 90 day delay.
Commissioner Rodgers said with all of these unsettled issues, she is extremely uncomfortable signing off on the project and awarding the contract. Mr. Hayward said that aside from all of that, it would have been ideal to have the bypass route via Sam’s Way, but if that can’t happen it shouldn’t delay the project. He said the businesses have all agreed that the project should move forward even if Sam’s Way cannot be constructed first. The easement across the Hartman Fabco property is in place. The only other issue is the water main conduit which the Board of Water & Light needs to complete. This runs easterly past Hartman-Fabco, and will tap into the existing water main half way between Chamberlin Drive and Wood Street. Mr. Miller is committed to giving the easement required for this, it is just a matter of getting it finalized. The sanitary sewer work to be accomplished during the Lake Lansing Road project can be accomplished after the road construction, if necessary, by boring it in.
Commissioner Rodgers stated the Road Commission
Board is unwilling to sign off and award the construction contract until
everything is in place. She said these
thing must occur. Mr. Hayward stated
that everything should be finalized by the June 14th Road Commission
meeting.
Managing Director John Midgley stated it is their
intent to have everything in place by June 14th so the Board can
consider award of the construction contract.
There will be a meeting with the Drain Commissioner to finalize the cost
sharing agreement. The Drain
Commissioner will reimburse the Road Commission for the drain work involved as
part of the Lake Lansing Road project.
The Drain Commissioner has not sold bonds yet for the Groesbeck Drain
project, but has indicated he will reimburse the Road Commission for all drain
work, most likely with funds obtained through a short term loan. He said that based on the bids received, the
cost of the drain work to be reimbursed to the Road Commission by the Drain
Commission is about $300,000.
Commissioner Rodgers quoted from Mr. Peterson’s memo
under Other Issues: “Our
agreement with the Township states that ICRC will “invoice the Township for
such [construction] costs, and the Township shall pay such costs within thirty
(30) days after invoice.” I believe we
should invoice the Township for seed money immediately after executing the
contract so that we have funds from which to pay the contractor. Since the project will take about 4 months
to complete, I believe it would be prudent to invoice the Township $500,000 in
early June, July, and August. The
remaining $157,000 or so, can be invoiced in early September.” Commissioner Rodgers stated she is in favor
of getting working capital up front, but why would we invoice the township for
more than fifty percent of the cost?
Mr. Midgley stated we wouldn’t be since the project cost is over one
million dollars. The Road Commission
will pay the contractor using capital from the township, and as those funds get
low, the township will be invoiced for additional money. Commissioner Rodgers asked Mr. Hayward if
the township has sold the bonds yet.
Mr. Hayward said yes, the money is in the bank and it will not be a
problem paying the invoices.
The Board thanked Mr. Hayward for the update and he
left the meeting.
Mr. Fred Northrup was present for a meeting with the
Board to make a presentation regarding his request for a variance to the Road
Commission’s driveway sight distance requirements. Permits/Development Supervisor Francisco Llinas explained that
Mr. Northrup owns property adjacent to Kelly Road in Vevay Township. Mr. Northrup has requested a land division
to split a one acre parcel located at the southeast corner of the parent parcel
with a 165 foot road frontage off Kelly Road.
Mr. Llinas referred to drawings of the area. He stated the parcel used to be known as the Kelly Road Gravel Pit,
which was managed and operated by Capitol Excavating & Paving of Mason
during the 1980’s and 1990’s. In 1984,
Mr. George Hayhoe, Manager/Owner of Capitol Excavating, realized the driveway
for the gravel pit access was unsafe, and the driveway was closed off and moved
to the south to the top of the hill.
Mr. Llinas continued that at some point in the last few years, Mr.
Northrup purchased the property from Capitol Excavating, now known as Aggregate
Industries. Mr. Northrup was, and
continues to be, an employee of Aggregate Industries.
Mr. Llinas said that in accordance with the Road
Commission’s driveway standards, to provide adequate vision where a driveway
intersects with the public roadway, driveways shall meet sight distance
requirements as presented in the Road Commission’s driveway standards
manual. The minimum sight distance
required for a driveway on a 55 mile per hour roadway shall meet or exceed 495
feet. Mr. Llinas said that the proposed
one acre parcel split has a sight distance to the south of 750 feet, and to the
north of 350 feet. He said there is no
place within the 165 feet of road frontage where a driveway will meet the Road
Commission’s standards. Thus, the Land
Division application has been denied and Mr. Northrup has requested a variance
from the Road Commission’s standards.
Mr. Llinas indicated there is a safe driveway location on top of the
hill which would access the entire 46.64 acres, but Mr. Northrup does not want
to use this location for a driveway.
Mr. Northrup stated the main issue for him is the
speed vehicles travel along Kelly Road.
He said the roadway is 20 feet wide and is classified as a Class B
road. He said that Meridian Road is one
half mile to the east. Mr. Northrup
said there are 14 drive locations in this one quarter mile stretch along Kelly
Road and the neighbors have indicated they do not recall any accidents. Mr. Northrup stated that at the point where
he wants to put in the driveway, there is a dip in the road and, coming out of
that location, he can see to the left past the dip and be able to see oncoming
traffic and has ample time to pull out.
Mr. Northrup also stated that he only wishes to mortgage the one acre
where he has proposed the driveway. The
rest of the property he owns free and clear and, since a person never knows
what the future holds, he does not want the mortgage for the new house to
encompass the entire property, so that in the event of a catastrophe, he
wouldn’t lose everything.
Chair Smith asked if Mr. Northrup picked the acre where
he wishes the driveway to be. Mr.
Northrup stated he wanted to keep the layout consistent with other residential
homes in the area. Chair Smith asked if
there are other homes on the property now.
Mr. Northrup said no, but the existing drive at the top of the hill is a
commercial drive. He indicated that
while he knows he has other options for the location of the driveway, they are
not locations which he prefers. That is
why he has asked for a variance on the location of his choice.
Chair Smith stated there may not be much traffic on
Kelly Road today, but as this area develops, there will become more and more
traffic and with that, comes higher speeds.
This would make the driveway location extremely dangerous. Mr. Northrup stated he respectfully disagrees,
because no one has a reason to be on Kelly Road except residents because it
doesn’t really go anywhere and would not be used as a direct route to anywhere
in particular. Mr. Llinas pointed out
that the other driveways on Kelly Road have been there for many years and were
put in under the Road Commission’s old standards. However, most of them do not meet today’s sight distance
requirements. Chair Smith asked Mr.
Northrup if he could design his residence for a different acre on this
parcel. Mr. Northrup stated the hill
disrupts either side. He also indicated
that traffic does not go that fast here because of the proximity to the stop
location at the intersection of Dexter Trail with Kelly Road. Mr. Northrup stated he would not put his
family at risk if he thought this was a dangerous location for a driveway.
Commissioner Rodgers asked if Kelly Road is a Class
A, or Class B, road? Mr. Llinas stated
Kelly Road is a Class B road. She asked
who controls the establishment of speed limits? Sign and Signal Shop Manager James Charles responded that the
Michigan State Police establish all speed limits on roads in the State of
Michigan, with the assistance of the governing municipalities. Commissioner Rodgers stated she would not be
comfortable granting the variance with the current speed limit of 55 on this
road. She stated she would need to have
some sound reasons in order to consider the request and she has not heard any
yet. She indicated if the Board is
expected to make a decision tonight, she would vote no because if there are
other options available, then the Board would be obligated to consider
those. Commissioner Rodgers said it
doesn’t make sense to have a speed limit on a road where vehicles are not
traveling that posted speed. She asked
if the Board has the ability to make adjustments to its sight distance values,
stating if these are national standards, then she does not believe the Board
would have the ability to change them.
Mr. Llinas stated if the speed limit was 40 MPH on
Kelly Road, then this proposed driveway location would meet the Road
Commission’s standards for sight distance.
Commissioner Rodgers stated that the Board and staff must follow the
established guidelines for sight distance whether it is liked or not.
Managing Director Midgley stated that a speed study
could be conducted and submitted to the Michigan State Police with a request to
review the speed limit. Mr. Charles
explained the process for getting the State Police to conduct a review to
consider changing the speed limit. He
also stated that his contact at the State Police has informed him that, due to
cutbacks, a study could take six to 12 weeks, or longer, to complete. The particular officer who covers Ingham
County has informed Mr. Charles that he will be conducting a county-wide study
in 2007 to review the current speed limits on all of the roads within the
county. Mr. Charles said he does not
know when that study will begin, or be completed. Commissioner Rodgers asked if we could make a special request for
Kelly Road? Mr. Charles said yes, but,
again, he is not sure how long it will take.
Commissioner Rodgers asked that this issue be approached in that manner. She stated she is not comfortable approving
a variance to any of the Road Commission’s standards when there are other
options available. She indicated that
denial of the request for variance will not preclude Mr. Northrup from building
on this property, it will only preclude him from building at the location of
his preference.
Commissioner Rodgers asked that staff follow up with
the Michigan State Police and request them to review Kelly Road for a possible
change in the speed limit. Chair Smith
stated that there aren’t the votes necessary to approve Mr. Northrup’s request
for a variance, but did ask that the Michigan State Police be requested to do a
study.
Mr. Northrup asked if he could use the old abandoned
driveway? Mr. Llinas stated that
driveway has been closed since 1987, and because it has been closed and not
used, it would have to be re-opened under the current driveway sight distance
standards. He said the location does
not meet those standards. That was why
Mr. Hayhoe closed it in 1987, because he believed it to be an unsafe location.
The meeting with Mr. Northrup concluded.
AGENDA ITEM #4 – LATE AGENDA ITEMS.
The following items will be added to the agenda under permits:
A. Add
as Agenda Item #6C, permit #07-0303 to close Kinawa Drive between Okemos Road
and Channing Way on June 6, 2007, from 2:00 P.M. until 2:30 P.M. for the
purpose of conducting a fitness test for the physical education program of
Kinawa Middle School. The event is
sponsored by Kinawa Middle School and is sanctioned by Meridian Township.
B. Add
as Agenda Item #6D, permit #07-0304 to close Mistywood Drive on June 13, 2007,
from 6:00 P.M. until 9:00 P.M. for the purpose of conducting the Whispering
Oaks Neighborhood Association Annual End of School Neighborhood Picnic. The event is sponsored by the Whispering
Oaks Neighborhood Association and is sanctioned by Meridian Township.
AGENDA ITEM #4 – CONSENT ITEMS.
Moved by Commissioner Guenther and Supported by Commissioner Rodgers, that the following items be approved under consent:
A. Agenda
Item #5, minutes of the meeting of May 17, 2007.
B. Agenda
Item #6 and #6A-D, routine and special permits.
C. Agenda
Item #9A, accounts payable.
3 yes, 0 no.
Motion carried unanimously.
Agenda
Item #5 – Minutes.
Moved by Commissioner Guenther and Supported by Commissioner Rodgers, that the minutes of the meeting of May 17, 2007, be approved as presented. 3 yes, 0 no. Motion carried unanimously.
Agenda
Item #6A-D – Routine and Special Permits.
Moved by Commissioner Guenther and Supported by Commissioner Rodgers, that the following routine permits be approved as follows:
07-0257 07-0261 07-0262 07-0263 07-0264 07-0265
07-0266 07-0267 07-0268 07-0273 07-0275 07-0276
07-0277 07-0278 07-0279 07-0280 07-0285 07-0286
07-0287 07-0290 07-0291 07-0292 07-0293 07-0294
07-0295 07-0296 07-0297 07-0298 07-0299 07-0300
07-0301 07-0302 07-0281 07-0283 07-0284 07-0288
07-0289
3 yes, 0 no.
Motion carried unanimously.
Moved by Commissioner Guenther and Supported by
Commissioner Rodgers, that the following special permits be approved:
A. Permit #07-0116 for a haul route applied
for by Sunrise Aggregates on various roads to and from the Lyon Pit on Ives
Road, north of Dexter Trail.
B. Permit #07-0270 for the annual Ele’s Place
5k run/walk to be held on July 22, 2007 from 8:30 A.M. until 10:15 A.M. The event is sponsored by Ele’s Place Inc.,
and is sanctioned by Alaiedon Township.
C. Permit #07-0303 to close Kinawa Drive between Okemos Road and Channing Way on June 6, 2007, from 2:00 P.M. until 2:30 P.M. for the purpose of conducting a fitness test for the physical education program of Kinawa Middle School. The event is sponsored by Kinawa Middle School and is sanctioned by Meridian Township.
D. Permit #07-0304 to close Mistywood
Drive on June 13, 2007, from 6:00 P.M. until 9:00 P.M. for the purpose of
conducting the Whispering Oaks Neighborhood Association Annual End of School
Neighborhood Picnic. The event is
sponsored by the Whispering Oaks Neighborhood Association and is sanctioned by
Meridian Township.
2 yes, 0 no.
Motion carried unanimously.
Agenda
Item #9A – Accounts Payable.
Moved by Commissioner Guenther and Supported by Commissioner Rodgers, that the accounts payable for the two week period from May 14-27, 2007, be approved as follows: check numbers #88441 through #88490, totaling $309,939.11. 3 yes, 0 no. Motion carried unanimously.
AGENDA ITEM #8 – MANAGING DIRECTOR REPORTS.
A. The County Treasurer has recommended changing to a new investment fund to be known as the Ambassador Money Market Fund because it pays a higher interest rate.
B. The
repairs to the Noble Road bridge should be done next week and the bridge opened
to one way traffic. The Old Plank Road
bridge in Onondaga should be completed and opened to traffic tomorrow.
AGENDA ITEM #10A – AWARD OF PROPOSAL #1512
FOR TRAFFIC SIGNAL EQUIPMENT.
Sign and Signal Manager Jim Charles explained that only one bid was received for Proposal #1512 for traffic signal equipment. The signal equipment bid is for Eagle equipment, which has only one vendor for the State of Michigan. Mr. Charles said that Eagle signal equipment is also used exclusively by the Board of Water and Light and MDOT. He stated Eagle equipment is the state standard. Mr. Charles indicated that the Road Commission has had only one supplier of Eagle signal equipment for at least the last ten years. He recommended award of this proposal to Carrier & Gable of Farmington Hills, who are the only suppliers of Eagle signal equipment in the State of Michigan. Mr. Charles stated this proposal is for the signal equipment being installed at the intersection of Mt. Hope Road and Farm Lane, which is a federal aid project and the funds for this purchase were approved by the State of Michigan on April 24, 2007. This is the only signal equipment being installed this year.
Chair Smith asked if the bulbs in the signals are
energy efficient. Mr. Charles stated
that the Road Commission changes the bulbs in the signals every few years as
routine maintenance, and as those are done, they will be replaced with LED
lamps.
RESOLUTION AUTHORIZING AWARD OF PROPOSAL #1512 FOR
TRAFFIC SIGNAL EQUIPMENT.
RESOLUTION #082-07
Moved by Commissioner Guenther and Supported by Commissioner Rodgers. 3 yes, 0 no. Resolution carried unanimously.
BE IT RESOLVED that upon recommendation of the Sign and Signal Manager, the Board authorizes award of Proposal #1512 for traffic signal equipment, to Carrier & Gable for the bid price of $18,702.00.
AGENDA ITEM #10B –
AGREEMENT WITH VILLAGE OF WEBBERVILLE FOR PAVEMENT MARKING.
Sign and Signal Manager Jim Charles informed the Board that the Road Commission has entered Agreements for the past several years with the City of Mason, City of Leslie, Village of Webberville, and the City of Williamston for paint striping the roads within their respective jurisdictions. It is much more economical for these communities to join in our painting contract, rather than to take bids and hire their own contractor. The Agreement with the Village of Webberville has been approved by the Village Council for the 2007 painting. He recommended the Board approve the Agreement.
Commissioner Rodgers stated she noticed in the
Agreement a provision for late payments over 30 days of one percent per
month. She asked if the one percent is
charged on the administrative fee?
Director of Administrative Services Kathy Haves indicated it would be
charged on the unpaid balance.
Commissioner Rodgers stated it should not be charged on the
administrative fee portion of the invoice.
RESOLUTION APPROVING AN AGREEMENT WITH THE VILLAGE
OF WEBBERVILLE FOR 2007 PAVEMENT MARKING.
RESOLUTION #083-07
Moved by Commissioner Guenther and Supported by Commissioner Rodgers. 3 yes, 0 no. Resolution carried unanimously.
BE IT RESOLVED that upon recommendation of the Sign and Signal Manager, the Board authorizes entering an Agreement with the Village of Webberville for their 2007 pavement marking on Village streets.
AGENDA ITEM #10C – MDOT
CONTRACT FOR INTERSECTION IMPROVEMENTS.
Managing Director John Midgley reviewed the MDOT contract for intersection improvements at Hagadorn Road and Hannah Blvd., and at Mt. Hope Road and Farm Lane. Both of these projects utilize Congestion Mitigation & Air Quality (CMAQ) funding with an 80%-20% federal to local match split. As with all CMAQ program projects, the federal funds are capped at the programmed amount. The projects are programmed for a total cost of $880,000. Mr. Midgley recommended approval of the contract.
RESOLUTION
AUTHORIZING ENTERING INTO A CONTRACT WITH THE MICHIGAN DEPARTMENT OF
TRANSPORTATION FOR INTERSECTION IMPROVEMENTS AT HAGADORN ROAD AND HANNAH BLVD.,
AND AT MT. HOPE ROAD AND FARM LANE LOCATED IN MERIDIAN CHARTER TOWNSHIP.
RESOLUTION
#084-07
Moved by
Commissioner Rodgers and Supported by Commissioner Guenther. 3 yes, 0 no. Resolution carried unanimously.
WHEREAS, a
Contract has been presented to the Board of Ingham County Road Commissioners
for approval by and between the Michigan Department of Transportation (herein
referred to as the Department) and the Board of Ingham County Road
Commissioners (herein referred to as Requesting Party); and
WHEREAS, in said
Contract the Department and the Requesting Party agree to the following
improvements:
PART A – CM 33400; JOB #89824; CM 0733(031); RR 5687.
Rehabilitation and cross over construction work at the
intersection of Hagadorn Road and Hannah Blvd., including grading, drainage
improvements, concrete curb and gutter, hot mix asphalt paving, pavement
markings, and slope restoration work; and all together with necessary related
work.
PART B – CM 33400; JOB #89825; CM 0733(032); RR 5688.
Rehabilitation, left turn lane construction, and traffic signal
work at the intersection of Mt. Hope Road and Farm Lane; including grading,
drainage improvements, concrete curb and gutter, hot mix asphalt paving,
pavement markings, and slope restoration work; and all together with necessary
related work.
WHEREAS, the
Requesting Party is fully cognizant of the terms and conditions of the Contract
as prepared and presented by the Department.
NOW THEREFORE BE
IT RESOLVED that the Requesting Party authorizes its Chair and its Secretary to
execute this Contract on behalf of the Requesting Party; and
BE IT FURTHER
RESOLVED that the total estimated cost for this project is as follows:
Job Number: 89824; 89825 Control
Section: CM 33400
MDOT Contract
No. 07-5230 Project: CM 0733 (031) (032)
Federal Item No.
RR 5687; RR 5688 CFDA No. 20.205
ESTIMATED COST
CONTRACTED WORK
PART
A PART B TOTAL
Estimated Cost: $421,800 $431,900 $853,700
COST
PARTICIPATION
GRAND TOTAL ESTIMATED COST: $421,800 $431,900 $853,700
Less Federal Funds* $337,400 $345,500 $682,900
BALANCE (Requesting Party’s Share) $
84,400 $ 86,400 $170,800
*Federal Funds shall be applied to the eligible items of the Part A and B portions of the PROJECT COST at a participation ratio equal to 80 percent up to an amount not to exceed $352,000 for each of the Part A and B portions of the PROJECT.
BE IT FURTHER RESOLVED that the Requesting Party has
designated Mr. Richard Phillips as project engineer:
Business
Address: 301 Bush Street, Mason, Michigan 48854
Telephone
Number: 517/676-9722
AGENDA ITEM #10D – TITLE SHEET FOR THE MARSH ROAD
PROJECT.
Managing Director John Midgley recommended Board approval and signatures on the Title Sheet for the 2007 project on Marsh Road between the CN Railroad tracks and Towner Road. This project will utilize Urban STP funds. Construction plans will be finalized next week. The final plans must be turned in to MDOT by June 15th in order to accomplish an August start date.
Commissioner Rodgers said she would once again express her dissatisfaction with turning things in so close to the deadline date. In the future, she would like to see that items with deadlines not be completed so close to the deadline date because that leaves no room for error, emergency, review time, etc. Commissioner Rodgers asked if it is standard practice for the Board to sign a title sheet without looking at the construction plans first. Vice Chair Guenther stated that since Marsh Road is only a resurfacing project, it is not critical for the Board to review the plans. He said this is standard procedure for minor projects.
RESOLTION APPROVING THE TITLE SHEET FOR THE 2007 MARSH ROAD PROJECT.
RESOLUTION #085-07
Moved by Commissioner Guenther and Supported by Commissioner Rodgers. 3 yes, 0 no. Resolution carried unanimously.
BE IT RESOLVED that upon recommendation of the Managing Director, the Board approves and signs the title sheet for the 2007 resurfacing project on Marsh Road between the CN Railroad tracks and Towner Road in Meridian Charter Township.
AGENDA ITEM #10E – REVIEW OF ADMINISTRATIVE FEES.
The Board reviewed the Managing Director’s recommendation for reduction of the 11 percent administrative fee which is charged to all local municipalities for services provided on an accounts receivable basis. Per the request of Commissioner Rodgers at a previous meeting, the Board reviewed the process of how the administrative fee is determined.
RESOLUTION AUTHORIZING THE REDUCTION OF THE ADMINISTRATIVE FEE CHARGED TO GOVERNMENTAL AGENCIES FOR SERVICES CHARGED ON AN ACCOUNTS RECEIVABLE BASIS.
RESOLUTION #086-07
Moved by Commissioner Rodgers and Supported by Commissioner Guenther. 3 yes, 0 no. Resolution carried unanimously.
BE IT RESOLVED that the Board authorizes the reduction of the administrative fee charged to all governmental agencies for services provided on an accounts receivable basis. The current administrative fee of 11 percent shall now be reduced to seven percent (7%), effective June 1, 2007.
AGENDA ITEM #11 – BOARD UPDATES/COMMENTS.
A. Commissioner Rodgers stated that she had recently met with the auditor regarding the Road Commission’s 2006 audit. Also present during the meeting were John Midgley, Kathy Haves and Tina Henry. The auditor will be present for the June 14th Board meeting to officially present the 2006 audit report. Commissioner Rodgers stated she appreciates the auditor calling to our attention certain policies that need to be established.
No public comment was offered. The meeting adjourned at 7:30 P.M.
Larry R. Smith, Chair Deborah L. Bellows, Board Secretary