**APPROVED MINUTES**

Mason, Michigan

January 25, 2007

The Board of Ingham County Road Commissioners met for a regular meeting on Thursday, January 25, 2007, at 6:00 P.M. in the Board Room of the Ingham County Road Commission’s Austin E. Cavanaugh Administration Building located at 301 N. Bush Street, Mason, Michigan.

Present: Larry R. Smith, Chair, Joseph A. Guenther, Vice Chair, and Shirley M. Rodgers, Commissioner.

Also Present: John W. Midgley, Managing Director, Deborah L. Bellows, Secretary to the Board, Kathryn M. Haves, Administrative Services Director, Joseph D. Pulver, Director of Operations, and Robert H. Peterson, Director of Engineering.

Others Present: Cindy Farley, Western District employee and AFSCME Local 1499 Secretary, and Todd Pentecost, Eastern District employee.

Chair Larry Smith called the meeting to order and lead with the Pledge of Allegiance.

#4 – LATE ITEMS.

A. Add as Item #8C, consideration to adopt a resolution to add Shirley M. Rodgers to the Road Commission’s banking institution, National City Bank.

B. Add as Item #9E, Acceptance Report and Final Pay Estimate for Proposal #1492, the 2006 local road paving program.

C. Add as Item #9F, Acceptance Report and Final Pay Estimate for Proposal #1490, the 2006 primary road paving program.

#4 – CONSENT AGENDA.

Moved by commissioner Guenther and Supported by Commissioner Rodgers, that the following items be approved under consent:

A. Agenda Item #5, minutes.

B. Agenda Item #6 and #6A, routine and special permits.

C. Agenda Item #8A, accounts payable.

3 yes, 0 no. Motion carried unanimously.

Agenda Item #5 – Minutes.

Moved by Commissioner Guenther and Supported by Commissioner Rodgers, that the minutes of the meeting of January 11, 2007, be approved as presented. 3 yes, 0 no. Motion carried unanimously.

Agenda Item #6 and #6A – Routine and Special Permits.

Moved by Commissioner Guenther and Supported by Commissioner Rodgers, that routine permits be approved as follows:

07-0027 07-0016 07-0017 07-0019 07-0020 07-0021

07-0022 07-0023 07-0024 07-0026 07-0028 07-0029

3 yes, 0 no. Resolution carried unanimously.

Moved by Commissioner Guenther and Supported by Commissioner Rodgers, that permit #07-0018 be approved for a temporary lane/road closure on Nakoma Drive between Hamilton Road and Ottawa Drive for the purpose of conducting the Super Bowl 5k race sponsored by Playmakers. The event is sanctioned by Meridian Charter Township, and is to be held on Sunday, February 4, 2007, from 9:00 AM to 10:50 AM. 3 yes, 0 no. Motion carried unanimously.

Agenda Item #8A – Accounts Payable.

Moved by Commissioner Guenther and Supported by Commissioner Rodgers, that the accounts payable for the two week period from January 8-21, 2007, be approved as follows: check numbers #87658 through #87745, totaling $459,418.77 (including 4D payment in the amount of $11,797.90). 3 yes, 0 no. Motion carried unanimously.

#11A – JURISDICTION OF CEDAR STREET IN MASON.

Present for this discussion was Susan Berquist, Transportation Planner for MDOT.

Managing Director John Midgley informed the Board that MDOT is proposing a rehabilitation project on Cedar Street (M-36) this year, which would include that portion lying between Legion Drive and the southbound US-127 ramp pair in Mason. There is question over the jurisdiction of this section of Cedar Street due to it being shown inconsistently in MDOT and Road Commission records and maps.

Ms. Berquist stated that MDOT and the Road Commission need to reach a consensus about the jurisdiction of Cedar Street, and she reviewed the four options available as outlined in her communication to the Road Commission in December. Mr. Midgley stated that the Ingham County Road Commission does not certify this section of Cedar Street for maintenance. He said the Road Commission recognizes it as an MDOT roadway.

Vice Chair Guenther stated he would like to see this section of Cedar Street included in MDOT’s rehabilitation project because the industrial park off of Legion Drive generates a lot of traffic. He said he does not want to see the roadway deteriorate due to lack of proper maintenance and repair.

Ms. Berquist stated she can’t speak on behalf of the Lansing TSC, but if MDOT maintains this section of Cedar Street (M-36) to Legion Drive, then that is where the rehabilitation termini should be.

Mr. Midgley stated he would recommend Option 1, as outlined in Ms. Berquist’s communication to the Road Commission of December 11, 2006.

RESOLUTION REGARDING THE JURISDICTION OF CEDAR STREET (M-36) NEAR THE US-127/M-36 INTERCHANGE IN MASON.

RESOLUTION #010-07

Moved by Commissioner Guenther and Supported by Commissioner Rodgers. 3 yes, 0 no. Resolution carried unanimously.

BE IT RESOLVED that upon recommendation of the Managing Director, the Board chooses the status quo as it relates to the jurisdiction of Cedar Street (M-36) lying between Legion Drive and the southbound US-127 ramp pair in Mason. MDOT shall revise its records in the mapping database and depict this portion of Cedar Street as under state jurisdiction. This section of Cedar Street will be designated an “unsigned” trunkline, which means that the western terminus of M-36 would remain at the US-127 interchange. Any liability for defective maintenance of this section of Cedar Street will belong to MDOT. The Ingham County Road Commission hereby requests that the Lansing Transportation Service Center for MDOT include this section of Cedar Street in its 2007 rehabilitation project planned for M-36 in this area.

#7 – MANAGING DIRECTOR REPORTS.

A. A public informational meeting on the proposed 2007 improvements on Lake Lansing Road is scheduled for March 1, 2007, at 6:00 P.M. at the Plymouth Congregational Church located at 2001 East Grand River Avenue, Lansing.

B. Discussion was held regarding the proposed Lake Lansing Road construction project. The Board noted that Lansing Township will be requesting a modification to the Agreement just entered between the Road Commission and the township regarding the construction of Lake Lansing Road west of Chamberlin Drive to the city limits to four lanes and striped for three, in order to provide for bike lanes. There has also been a slight delay with the City of Lansing officially approving the easements for the Drain Commissioner so he can begin digging the ponds on the Board of Water and Light property. The city will not release the easements until it sees a complete set of plans, but according to the consultant, the plans are only about fifty percent complete.

Commissioner Rodgers asked if it would be a problem if the road project didn’t get started until mid-July instead of mid-June? Director of Engineering Bob Peterson said other than coordination issues and completing the project before school begins, no.

C. A problem has been encountered with the low bidder for supplying underbody blades for the plow trucks. A minimal supply has been purchased from a local company, who sold them to the Road Commission for the same price as the low bidder. The blades on order from the low bidder are supposed to arrive next week (they have been on order since August 2006).

D. The County Services Committee has invited the Board to its February 6^th meeting to discuss the Road Commission’s budget for 2007.

E. The Road Commission had a request from Meridian Township to establish a railroad “quiet zone” in the vicinity of Green Road. Basically, if the area is established as a quiet zone, the train will not blow the whistle when coming through the intersection. Chair Smith stated that due to safety reasons, he would not be in favor of any railroad quiet zone. Commissioner Rodgers agreed.

F. In response to the Road Commission’s inquiry whether the county would entertain a request to borrow money, the interim county controller John Neilsen, has asked for a list of the project that are proposed to be done with the bond funds, and costs of each project.

G. The residents who live adjacent to the lot owned by the Road Commission in Williamston have made a counter offer of $3,000. In December, the Road Commission offered them the first right of refusal on the property at the appraised value of $4,000. We will respond with a refusal of their counter offer.

H. Staff wishes to make some changes to the plat regulations regarding commercial driveways and lot frontages. If the Board would be amenable to changing some of these requirements, staff will begin working on the proposed changes. Also, all variances from the Board’s requirements come directly to the Board. Should these go through the Managing Director first? The Board said no, all variances should come directly to the Board.

Vice Chair Guenther stated he would like to see some changes to the Road Commission’s requirements on commercial drives. He said he does not agree that MSU should build a service road to commercial standards. Mr. Midgley stated that MSU has not constructed that drive yet, so if the standards were revised, we could revise their permit.

#8B – CHANGES TO THE IRS SECTION 125 PLAN.

Administrative Services Director Kathy Haves reviewed the proposed changes to the IRS Section 125 plan for Road Commission employees. Discussion was held as to how insurance waiver opt-out payments are increased and decreased in accordance with employee changes in health care coverage. Decreases in coverage and/or opt-out payments are made the month immediately following the change. Increases in coverage are made the month immediately following the notification of change; however, increases in the opt-out payments are not made until the January following the month of change.

Vice Chair Guenther stated he would not consider approving this as long as the wording is like this. He said it is not fair to the people who increase their benefit and/or opt-out payment by making them wait until the following January for the increase in their reimbursement, when those who decrease the benefit and/or opt-out payment, see the change in the reimbursement immediately.

The Board stated it preferred the language recommended by Larry Salstrom and that it should be inserted in the section he specified.

RESOLUTION APPROVING THE REVISED IRS SECTION 125 PLAN FOR INGHAM COUNTY ROAD COMMISSION EMPLOYEES.

RESOLUTION #011-07

Moved by Commissioner Guenther and Supported by Commissioner Rodgers. 3 yes, 0 no. Resolution carried unanimously.

BE IT RESOLVED that the Board approves the proposed IRS Section 125 Plan, as revised, for all Ingham County Road Commission employees.

Board Discussion on the Motion: Vice Chair Guenther requested the Board see copies of the revised plan for the next meeting.

#8C – NATIONAL CITY BANK ROAD COMMISSION ACCOUNTS.

Moved by Commissioner Guenther and Supported by Commissioner Rodgers, that staff is hereby directed to remove Jean M. McDonald from the Road Commission’s bank accounts at National City Bank, and shall add Shirley M. Rodgers immediately. 3 yes, 0 no. Motion carried unanimously.

Board Comments: Chair Smith stated he saw the newspaper article last weekend about the winter savings of various entities. The City of Lansing was quoted as saving $200,000 thus far with the mild winter months, and the Road Commission a savings of $100,000. He asked how staff arrived at this figure? Ms. Haves stated they averaged out the cost of normal winter maintenance over the last three years and compared it to what has been spent so far. The dollar amount was derived from the reduction in salt usage, less the equipment rental, which includes fuel, and less the overtime.

Chair Smith stated the Board wanted to start getting monthly financial reports. Commissioner Rodgers asked for a copy of the non-bargaining employees handbook and a copy of each of the director’s resume.

#9A – FINAL LAYOUT OF WOODED VALLEY PUD IN DELHI CHARTER TOWNSHIP.

Director of Engineering Bob Peterson reviewed and recommended for approval, the final layout of Wooded Valley Planned Unit Development located in Section 11 of Delhi Charter Township. The proprietor is Mitchell R. Fannon.

RESOLUTION APPROVING THE FINAL LAYOUT OF WOODED VALLEY PLANNED UNIT DEVELOPMENT LOCATED IN DELHI CHARTER TOWNSHIP.

RESOLUTION #012-07

Moved by Commissioner Guenther and Supported by Commissioner Rodgers. 3 yes, 0 no. Resolution carried unanimously.

BE IT RESOLVED that upon recommendation of the Director of Engineering, the Board approves the final layout of Wooded Valley PUD Phase 1, which is located in Section 11 of Delhi Charter Township. The proprietor is Mitchell R. Fannon (Wooded Valley LLC). The Board also approves and authorizes for signature, a Bituminous Pavement Agreement in the amount of $22,000.

#9B – REAPPROVAL OF THE PRELIMINARY PLAT OF BERRY FARMS IN DELHI TOWNSHIP.

Director of Engineering Bob Peterson stated the original preliminary plat was approved in 2005, but the two year approval period has expired. Since that time, there were some wetland issues with the DEQ that resulted in the loss of several lots. Therefore, the proprietor is requesting re-approval of the revised plat.

RESOLUTION REAPPROVING THE REVISED PRELIMINARY PLAT OF BERRY FARMS IN DELHI CHARTER TOWNSHIP.

RESOLUTION #013-07

Moved by Commissioner Guenther and Supported by Commissioner Rodgers. 3 yes, 0 no. Resolution carried unanimously.

BE IT RESOLVED that upon recommendation of the Director of Engineering, the Board approves the revised Preliminary Plat of Berry Farms located in Sections 22 and 27 of Delhi Charter Township. The proprietor is Richard Berry (Berry Property Development).

#9C – ACCEPTANCE REPORT FOR PROPOSAL #1492.

Director of Engineering Bob Peterson reviewed and recommended for approval, the Acceptance Report and Final Pay Estimate for Proposal #1492 for the 2006 local road paving program.

RESOLUTION APPROVING THE ACCEPTANCE REPORT FOR PROPOSAL #1492 FOR THE 2006 LOCAL ROAD PAVING PROGRAM.

RESOLUTION #014-07

Moved by Commissioner Rodgers and Supported by Commissioner Guenther. 3 yes, 0 no. Resolution carried unanimously.

BE IT RESOLVED that upon recommendation of the Director of Engineering, the Board approves the Acceptance Report and Final Pay Estimate for Proposal #1492 for the 2006 local road paving program, as follows: Contractor – Aggregate Industries. Contract Amount: $450,588.40. Final Amount: $444,432.84. Contract Authorization No. 1 provides for a contract decrease of $6,155.56.

#9D – CONTRACT WITH MDOT FOR THE HAGADORN ROAD BRIDGE REPLACEMENT.

Director of Engineering Bob Peterson reviewed and recommended approval of the contract with MDOT for the Hagadorn Road Bridge replacement project scheduled for 2007. Bids are being accepted by MDOT on February 2^nd. In response to a question by Commissioner Rodgers, Mr. Peterson stated both the City of East Lansing and Meridian Township are paying for the construction of sidewalks on their respective jurisdictions. He said sidewalk construction is not an eligible cost for federal funding, but the sidewalks are part of the project and will be bid with the rest of the project. That cost is part of the five percent local share of $133,000.

RESOLUTION AUTHORIZING ENTERING INTO A CONTRACT WITH THE MICHIGAN DEPARTMENT OF TRANSPORTATION FOR REPLACEMENT OF THE HAGADORN ROAD BRIDGE LOCATED IN MERIDIAN CHARTER TOWNSHIP.

RESOLUTION #015-07

Moved by Commissioner Guenther and Supported by Commissioner Rodgers. 3 yes, 0 no. Resolution carried unanimously.

WHEREAS, a Contract has been presented to the Board of Ingham County Road Commissioners for approval by and between the Michigan Department of Transportation (herein referred to as the Department) and the Board of Ingham County Road Commissioners (herein referred to as Requesting Party); and

WHEREAS, in said Contract the Department and the Requesting Party agree to the following improvements:

PART A – STATE PARTICIPATION

The removal and replacement of the structure B01 of 33-10-23, which carries Hagadorn Road over the Red Cedar River, Section 18, T4N, R1W, Meridian Charter Township, Ingham County, Michigan; the reconstruction of the approaches to the structure for approximately 725 feet southerly and 240 feet northerly of the structure; and all together with necessary related work.

PART B – NO STATE PARTICIPATION

Sidewalk work along the west side of Hagadorn Road from Grand River Avenue (Highway M-43) southerly approximately 210 feet; and all together with necessary related work.

WHEREAS, the Requesting Party is fully cognizant of the terms and conditions of the Contract as prepared and presented by the Department.

NOW THEREFORE BE IT RESOLVED that the Requesting Party authorizes its Chair and its Secretary to execute this Contract on behalf of the Requesting Party; and

BE IT FURTHER RESOLVED that the total estimated cost for this project is as follows:

Job Number 83821 Control Section MCS 33010

MDOT Contract No. 06-5626 Structure B01 of 33-10-23

Grand Total Estimated Cost: $ 2,547,700

State Local Bridge Funds $ 2,414,500

Balance (Requesting Party’s Share) $ 133,200

BE IT FURTHER RESOLVED that the Requesting Party has designated Mr. Richard Phillips as project engineer.

Board Comment: Chair Smith asked the status of the applications submitted for local bridge funding? Mr. Peterson said that the VanAtta Road bridge did not make the cut for 2009. Apparently there was a problem with how ranking was determined so the process is being reviewed. The application for the replacement of the VanAtta Road structure will be resubmitted.

#9E – ACCEPTANCE REPORT FOR PROPOSAL #1492.

Director of Engineering Bob Peterson reviewed and recommended approval of the Acceptance Report and Final Pay Estimate for Proposal #1492, the remainder of the 2006 local road paving program. The local road paving program was completed by two contractors.

RESOLUTION APPROVING ACCEPTANCE REPORT FOR PROPOSAL #1492 FOR THE 2006 LOCAL ROAD PAVING PROGRAM.

RESOLUTION #016-07

Moved by Commissioner Rodgers and Supported by Commissioner Guenther. 3 yes, 0 no. Resolution carried unanimously.

BE IT RESOLVED that upon recommendation of the Director of Engineering, the Board approves the Acceptance Report and Final Pay Estimate for Proposal #1492 for the 2006 local road paving program, as follows: Contractor – Michigan paving & Materials Company. Contract Amount: $462,902.70. Final Amount: $366,870.51. Contract Authorization No. 1provides for a contract decrease of $96,032.19.

#9E – ACCEPTANCE REPORT FOR PROPOSAL #1490.

Director of Engineering Bob Peterson reviewed and recommended approval of the Acceptance Report and Final Pay Estimate for Proposal #1490 for the 2006 primary road paving program.

RESOLUTION APPROVING THE ACCEPTANCE REPORT FOR PROPOSAL #1490 FOR THE 2006 PRIMARY ROAD PAVING PROGRAM.

RESOLUTION #017-07

Moved by Commissioner Rodgers and Supported by Commissioner Guenther. 3 yes, 0 no. Resolution carried unanimously.

BE IT RESOLVED that upon recommendation of the Director of Engineering, the Board approves the Acceptance Report and Final Pay Estimate for Proposal #1490 for the 2006 primary road paving program, as follows: Contractor – Spartan Asphalt Paving Company. Contract Amount: $252,825.00. Final Amount: $242,984.88. Contract Authorization No. 1 which provides for a contract decrease of $9,840.12.

#10A – REQUEST TO PURCHASE TEST MATERIAL FOR WINTER MAINTENANCE.

Director of Operations Joe Pulver discussed his request to purchase a test material, which is a pre-wetting liquid used with the salt to be spread on icy roads. He requested purchasing 2400 gallons of the material for a cost of $1.25 per gallon.

RESOLUTION AUTHORIZING PURCHASE OF A PRE-WETTING LIQUID TO BE USED DURING WINTER MAINTENANCE ON ICY ROADS.

RESOLUTION #018-07

Moved by Commissioner Guenther and Supported by Commissioner Rodgers. 3 yes, 0 no. Resolution carried unanimously.

BE IT RESOLVED that upon recommendation of the Director of Operations, the Board approves the purchase of 2400 gallons of a pre-wetting liquid from Advanced Dust Control at $1.25 per gallon, or a total cost of $3,000. This is a test pre-wetting material to be mixed with the salt and used on icy roads.

#11B – PURCHASE OF UPDATED COUNTY ROAD MAPS.

Managing Director John Midgley recommended the purchase of updated county road maps. A quote from the printer has been provided to the Board. The Board agreed to purchase 10,000 maps.

RESOLUTION AUTHORIZING THE PURCHASE OF COUNTY ROAD MAPS.

RESOLUTION #019-07

Moved by Commissioner Smith and Supported by Commissioner Guenther. 3 yes, 0 no. Resolution carried unanimously.

BE IT RESOLVED that upon recommendation of the Managing Director, the Board authorizes the purchase of 10,000 county road maps from Wolverine Print Group for a cost of $6,432.50.

11C – AUTHORIZATION FO HIRE BOND COUNSEL.

Managing Director Midgley stated that the county has not said flat out that it will not loan the Road Commission $500,000, it is rather unlikely that it will. In the case of a rejection from the County of Ingham to loan these funds to the Road Commission, Mr. Midgley stated that to bond any amount of money requires the assistance of a bond attorney. He recommended hiring Mr. Patrick J. Berardo of the Thrun Law Firm PC to handle all legal matters involved with the bonding process should it become necessary.

RESOLUTION AUTHORIZING HIRING THE THRUN LAW FIRM PC TO ACT AS BOND COUNSEL FOR THE ROAD COMMISSION’S 2007 BOND SALE.

RESOLUTION #020-07

Moved by Commissioner Rodgers and Supported by Commissioner Guenther. 3 yes, 0 no. Resolution carried unanimously.

BE IT RESOLVED that upon recommendation of the Managing Director, the Board authorizes hiring Mr. Patrick J. Berardo from the Thrun Law Firm PC to provide bond counsel services to the Road Commission during the sale of bonds in 2007.

11D – TRAFFIC CONTROL ORDER.

Managing Director John Midgley reviewed a traffic control order which has been recommended by the Sign & Signal Manger for north and southbound traffic on Hollowbrook Drive to stop for east and westbound traffic on Nightingale Drive in Delhi Charter Township. Mr. Midgley stated he concurs with the recommendation.

RESOLUTION APPROVING TRAFFIC CONTROL ORDER FOR LOCATION IN DELHI CHARTER TOWNSHIP.

RESOLUTION #021-07

Moved by commissioner Guenther and Supported by Commissioner Rodgers. 3 yes, 0 no. Resolution carried unanimously.

BE IT RESOLVED that upon recommendation of the Managing Director, the Board approves Traffic Control Order #S-04-07-001 which requires north and southbound traffic on Hollowbrook Drive to Stop for east and westbound traffic on Nightingale Drive.

#11E – EXTENSION OF PAVEMENT MARKING CONTRACT.

Managing Director Midgley informed the Board that the Sign & Signal Manger, Jim Charles, has been successful at extending the pavement marking contract to 2007. Last year’s contractor has agreed to extend the 2006 prices to 2007. The pavement marking cost for 2007, using 2006 numbers, will be $269,289.65, which is under budget.

RESOLUTION APPROVING EXTENSION OF THE PAVEMENT MARKING CONTRACT FROM 2006 TO 2007.

RESOLUTION #022-07

Moved by Commissioner Guenther and Supported by Commissioner Rodgers. 3 yes, 0 no. Resolution carried unanimously.

BE IT RESOLVED that upon recommendation of the Managing Director and the Sign and Signal Manager, the Board authorizes the extension of the 2006 Pavement Marking contract and unit prices to 2007. The contractor is M&M Pavement Marking Inc.

#11F – TRADE OF SIGN SHOP VACUUM APPLICATOR (SIGN MAKING MACHINE).

Managing Director Midgley informed the Board that the Sign Shop has a vintage Scotchlite brand vacuum applicator (sign making machine) that was purchased in 1974. This machine has not been used for making signs in many years. Spartan Barricading & Traffic Control of Holt has expressed an interest in the machine. The Sign and Signal Manager Jim Charles, has made arrangements with Spartan Barricading for the trade of 1000 feet of square tubing that is used for street name signs for the machine. The sign posts are normally around $2.50 per foot and with this arrangement we would be getting the posts for $1.00 per foot, as the sign making machine is worth about $1,000.00.

RESOLUTION AUTHORIZING THE TRADE OF THE SCOTCHLITE SIGN MAKING MACHINE FOR MATERIAL TO SPARTAN BARRICADING & TRAFFIC CONTROL.

RESOLUTION #023-07

Moved by Commissioner Guenther and Supported by Commissioner Rodgers. 3 yes, 0 no. Resolution carried unanimously.

BE IT RESOLVED that upon recommendation of the Managing Director and the Sign and Signal Manager, the Board authorizes the trade of the 1974 Scotchlite vacuum applicator (sign making machine) to Spartan Barricading & Traffic Control for 1000 feet of square tubing used for street name signs.

#13 – BOARD UPDATES/COMMENTS.

A. Vice Chair Guenther stated that as a follow up to the last meeting, he does not know if notification to the Board of position vacancies, postings, transfers, hiring, etc., is done as a past practice or a policy, but in looking through his minutes from the last several months, he did not find where the Board was told of the Class 7 vacancy in the shop and the fact that applicants were sought from the outside. Director of Administrative Services Kathy Haves said she looked also, and did not find any mention of it in the minutes. Vice Chair Guenther stated that in the future, all such vacancies, postings, transfers, and outside hirings must be brought before the Board for authorization/approval.

B. Vice Chair Guenther asked how the new cleaning service is working out. Ms. Haves said they are horrible and she has been dealing with many complaints. She indicated she has a meeting with the owner tomorrow morning. Vice Chair Guenther stated when he questioned this last fall, he merely meant to inquire about maybe cutting the services back a little, not firing them and getting someone new. He said that sometimes cheaper is not always better.

Todd Pentecost asked why family members of employees can’t submit proposals for the work? He said they were told that “policy” prohibits family members from working for the Road Commission in this capacity. Commissioner Rodgers stated as far as she is concerned, family members have every right to submit proposals for this kind of work, especially if they have their own company, with their own name and employees. There should be no reason why they would be prohibited from performing the cleaning services.

C. Commissioner Rodgers stated she has been getting daily emails regarding equipment repairs. She asked if this type of information is compiled in some kind of quarterly report? Director of Operations Joe Pulver stated these are only daily reports from the Shop to the supervisors, the Managing Director and himself as an aide to see what is coming and going from the shop and to track what types of repairs are being done. Commissioner Rodgers said she does not need to see these every day, but would like to see some sort of quarterly report. She indicated she just does not find them meaningful and would prefer not to get them.

#15 – LIMITED PUBLIC COMMENT.

A. Todd Pentecost stated he heard the comments made earlier about the underbody snow blades being unavailable from the low bidder and that they were purchased from another supplier at the same price. He said that five bundles of the old blades were recently sold for scrap. These were blades that could have been used had they been available. Mr. Pentecost stated we shouldn’t be in such a hurry to get rid of things that we think we may never use, as these certainly could have been used now.

#14 – CLOSED SESSION.

Moved by Commissioner Guenther and Supported by Commissioner Rodgers, that the Board enter closed session at 8:25 P.M. for the purpose of discussing pending labor negotiations. Roll call vote: Commissioner Smith, yes, Commissioner Guenther, yes, Commissioner Rodgers, yes. 3 yes, 0 no. Motion carried unanimously.

Moved by Commissioner Guenther and Supported by Commissioner Rodgers, that the Board return to open session at 9:00 P.M. Roll call vote: Commissioner Smith, yes, Commissioner Guenther, yes, Commissioner Rodgers, yes. 3 yes, 0 no. Motion carried unanimously.

No public comment was offered. The meeting adjourned at 9:00 P.M.

Larry R. Smith, Chair Deborah L. Bellows, Secretary to the Board